Shipping to Poland

Get up-to-date local information about import procedures and restrictions, demurrage and detention, container pick-ups and more.

Customs House Brokerage

Core product

Import Customs Clearance Transit Documents
Standard Full Customs Declaration, paying Duty & VAT upon arrival in the country in scope to gain release of the cargo for onward delivery. A transit document allows the free movement of containers through European territories, suspending the payment of Duty and VAT until the destination.
  • Final import customs clearance
  • Simplified customs clearance
  • Customs & sanitary inspections
  • T1
* Only with customs clearance

Additional Custom House Brokerage services

  • Customs Quick Health Scan – A high level risk & control assessment of the customers business highlighting potential gaps and providing support and solutions where required.
  • Peak Volume Management Programme – Assistance with daily Customs House Brokerage activities when the customer needs it most.
  • Origin and Free Trade Agreements – Awareness & guidance on FTA’s & preferential origins.
  • Classification Management – An overview of current Classification Databases or a Full End-to-end Reclassification Programme from our trained specialists.

* Costs will vary depending on the type of business, size & requirement – please refer enquiries to Damco.

What is required to complete Customs House Brokerage?


Signed Power of Attorney (POA)

Signed by the buyer & on Company Letter Headed paper. This grant’s permission for Damco to complete CHB on behalf of the buyer and provides the required details to enable internal account creation.

Mandatory documents required:

  • Signed POA
  • Commercial invoice(s)
  • Packing list(s)
  • Classification Number / HS code

EORI Number

The buyer must have a valid EORI and VAT number to hold a solid audit trail with customs authority and tax office & to be eligible to claim back any potential VAT paid.

Additional documents (where applicable) *

  • Copy of the Bill of Lading
  • Licences
  • Health Certificates
  • Preference Certificates

* Originals to be submitted to Damco where necessary

FAQs

Q: What is the Pricing / Cost of these services?
A: Please refer to the pricing schedule presented to you.

Q: What can hold up my Customs Clearance?
A: A variety of reasons can hold up a clearance, to name a few but not limited to, would be awaiting mandatory documents, awaiting payment, customs holds, Port Authority holds and vessel delays.

Q: What is an EORI Number and how do I get one?
A: An EORI (Economic Operators Registration & Identification System) Number is a unique reference number issued by Customs to Trader and is required to import or export goods. This is a one-time application, more information can be found on https://puesc.gov.pl. You can check if EORI no is valid on: http://ec.europa.eu/taxation_customs/dds2/eos/eos_home.jsp?Lang=pl

Q: What is a classification number HS Code?
A: A classification number is a unique 10-digit code that relates to a specific product and determines the amount of Duty payable. The Trade Tariff link can provide help and useful tips to enable the customer to classify their products. https://ext-isztar4.mf.gov.pl/taryfa_celna/

Q: Why do I need to provide a classification number HS Code?
A: It is the Importers/Exporters legal responsibility to ensure the classification of their products are correct. However, if they are unsure please advise to contact Damco, who can assist in an advisory capacity only.

Q: How will I know when my shipment has cleared customs?
A: Our team at MyCustomsPL@Damco.com will email the customer with clearance paperwork as soon as the shipment has been released from customs and is free to leave the port.

Q: Who can I contact regarding my Customs Clearance?
A: Please contact MyCustomsPL@Damco.com

Q: Who will invoice me for my Customs Clearance?
A: Damco will raise an invoice for all Customs and Port entry related costs.

Q: I have a query regarding my Customs Clearance Invoice, who can I contact?
A: For Damco invoice, please contact MyCustomsPL@Damco.com 

Abbreviations & Explanations

CHB = Customs House Brokerage
VAT = Value Added Tax
EORI = Economic Operators’ Registration and Identification
HTS = Harmonized Tariff Schedule
AEO = Authorized Economic Operator
POA = Power of Attorney
T1 = Transit Document which allows the movement of non-EU commodity between two customs offices (EU)
T2L = Document which proofs the EU status

Intermodal surcharges and drop-off

For Intermodal Surcharges and Drop-off rates click here: Inland Magazine

Local Charges

Charge Charge type Amount
Change of destination fee (COD) per container USD 300
Change of destination fee – Administrative Cost (CAD) – effective as of 15thJanuary 2018. Applies if T/S port remains the same, amendment related to the final port of discharge. Must be requested 96hrs before the arrival to the T/S port per b/l USD 300
Change of destination fee – Extra Restows (CED) – effective as of 15thJanuary 2018. Acceptance of the extra costs associated is must. per container USD 300+ extra costs associated
Documentation Fee (DDF) – valid from 1stJanuary 2018 (PCD) perB/L EUR35
Documentation Fee (DDF) – valid before 1stJanuary 2018 (PCD) perB/L EUR30

Demurrage and Detention

Effective from 15th January 2018 (discharge date)

Import Demurrage free time
Dry cargo 11 calendar days from day of discharge till gate out from final terminal – (day of discharge included)
Reefer cargo 5 calendar days from day of discharge till gate out from final terminal – (day of discharge included)

Note: IMO Cargo follows the free days & charges of Reefer containers.
Special equipment follows the free days & charges of DRY containers.

Import Demurrage charges per calendar day

Demurrage tariff rate (calendar days) starts with the first day after free time expires.

DRY REEFER
Calendar days 20' 40' / 45' Calendar days 20' 40'
From To EUR per day EUR per day From To EUR per day EUR per day
1 11 0 0 1 5 0 0
12 21 37 53 6 14 88 115
22 39 60 80 15+   123 150
40+   75 100
     

Import Detention free time

Free days (calendar days) starting on the day the container has left the terminal gate (day of gate out included).

All equipment/cargo types Truck 4 calendar days
Rail 8 calendar days

Import Detention charges per calendar day after free time for:

- Truck transport mode:

DRY REEFER
Calendar days 20' 40' / 45' Calendar days   20' 40'
From To EUR per day EUR per day From To EUR per day EUR per day
1 4 0 0 1 4 0 0
5 21 32 43 5+   70 90
22+   60 80        

- Railroad or combined railroad and truck transport mode:

DRY REEFER
Calendar days 20' 40' / 45' Calendar days 20' 40'
From To EUR per day EUR per day From To EUR per day EUR per day
1 8 0 0 1 8 0 0
9 21 32 43 9+   70 90
22+   60 80        

Before 15th January 2018 (discharge date)

Import Demurrage free time 
Dry cargo 12 calendar days from day of discharge till gate out from final terminal – (day of discharge included)
Reefer cargo 5 calendar days from day of discharge till gate out from final terminal – (day of discharge included)

Note: IMO Cargo follows the free days & charges of Reefer containers.
Special equipment follows the free days & charges of DRY containers.

Import Demurrage charges per calendar day

Demurrage tariff rate (calendar days) starts with the first day after free time expires.

20' dry container Days after discharge charge per day 

1-12 free

13-21 EUR 33.00

>21  EUR 53.00



40' and 45' dry container Days after discharge charge per day

1-12 free

13-21  EUR 43.00

>21 EUR 73.00



20' reefer Days after discharge charge per day 

1-5 free

6-14  EUR 83.00

>14 EUR 118.00



40' reefer Days after discharge charge per day 

1-5 free

6-14 EUR 108.00

>14 EUR 143.00

Import Detention free time

Free days (calendar days) starting on the day the container has left the terminal gate (day of gate out included).

All equipment/cargo types Truck 4 calendar days

Rail 8 calendar days

Import Detention charges per calendar day after free time

20' dry containers per Day EUR 30.00



40' and 45' dry containers per Day EUR 40.00



20' reefer per Day EUR 70.00



40' reefer per Day EUR 90.00

Container Drop-off

Drop off instruction from Monday 18/03 as below:

Gdańsk:

DCT Gdansk Depot Balticon Gdańsk Depot Radunia Gdańsk Depot Ref-con Gdańsk
20DC - ALL - -
40DC - ALL - -
40HC - - ALL -
40REEF Prefix MMAU, SUDU90, SUDU93 REST REST REST
20REEF - ALL - -
45HC - ALL - -
20&40OT - ALL - -

Szczecin: 

DB Port Depot Balticon Szczecin
20DC ALL -
40DC Damaged containers* Sound containers
40HC Damaged containers* Sound containers
40REEF Prefix MMAU, SUDU90, SUDU93 REST
20REEF ALL -
45HC ALL -
20&40OT ALL -

Empty‘s from CAP SAN JUAN should be returned according to a/m instructions for Gdansk.

*Damaged containers:

  • Deformation of the side panels more than 50 mm
  • Cracks or Deformation in corner castings and corner posts
  • Damages to the floor and under structure of the container (crossmembers, gooseneck, forklift pocket)
  • Holes in the side panels, top, bottom rear and header rails

*Uszkodzone kontenery:

  • Deformacje poszycia bocznego przekraczajace 50 mm.
  • Uszkdzone naroza zaczepowe oraz slupy narozne.
  • Delaminacja oraz uszkodzone płyty podłogowe, uszkodzenie usztywnień poprzecznych, kołnierzy, gęsiej szyji lub kieszeni widłowej.
  • Otwory w poszyciu oraz konstrukcji kontenera (puste profile: belki wzdluzne gorne, dolne oraz belki poprzeczne gorne dolne przod oraz tyl kontenera).

In case unit is dropped at wrong terminal 150 EUR penalty applies (exception: drop off during weekend and holidays, as well as unit unstuffed directly at the terminal).

Email your local office

If you want to speak to a sales person about a new shipment or if you have a question about your existing shipment, you can email us and we will respond within the next two days. If you have a more immediate question, you can search for help online.