Shipping to Belgium

Get up-to-date local information about export procedures and restrictions, demurrage and detention, container drop-offs and more.

Customs House Brokerage

Local contact options

Contact mycustomsBE@maersk.com to include one of our Customs House Brokerage products in your supply chain.

Our Customs Team are always happy to answer any query you may have in relation to customs clearance, one of our licenced customs brokers can be contacted on mycustomsBE@maersk.com.

Core products

Export Customs Clearance Transit Documents
Standard Declaration to Customs to gain permission to export outside of the EU. A transit document allows the free movement of containers through European territories, suspending the payment of Duty and VAT until the destination.
  • EX – A / EU – A documents
  • Certificates of origin / EUR.1
  • T1
  • T2L (EU origin) issuing + clearance

Additional Custom House Brokerage services

  • Customs Quick Health Scan – A high level risk & control assessment of the customers business highlighting potential gaps and providing support and solutions where required.
  • Peak Volume Management Programme – Assistance with daily Customs House Brokerage activities when the customer needs it most.
  • Origin and Free Trade Agreements – Awareness & guidance on FTA’s & preferential origins.
  • Classification Management – An overview of current Classification Databases or a Full End-to-end Reclassification Programme from our trained specialists.

* Costs will vary depending on the type of business, size & requirement – please refer enquiries to Damco/Maersk.

What is required to complete Customs House Brokerage?

Signed Direct Representation Authorisation / Power of Attorney (POA)

Signed by the Trader & on Company Letter Headed paper. This grant’s permission for Damco to complete CHB on behalf of the Trader and provides the required details to enable internal account creation.

Direct Representation Authorisation / Power of Attorney are between the Trader and Portmade Customs NV – Belgium.

Portmade Customs NV will submit the customs clearance towards Belgium customs, not Damco.

Mandatory documents required:

  • Signed Direct Representation Authorisation / POA
  • Commercial invoice(s)
  • Packing list(s)
  • Classification Number / HS code
  • Copy of the Bill of Lading

Additional documents (where applicable)

  • Licences
  • Health Certificates
  • Preference Certificates

EORI Number

The trader must have a valid EORI and VAT number to hold a solid audit trail with customs authority and tax office & to be eligible to claim back any potential VAT paid.

* Originals to be submitted to Damco where necessary

Disclaimer

  • Portmade Customs NV will submit the customs clearance towards Belgium customs, not Damco.
  • HS code provided by Customer
  • Not included: Phyto documentation/inspections; Health Certificate; Scanning; Physical inspections; drayage, port charges, demurrage and detention, port transit documentation, classification or additional consultancy services
  • Subject to Damco Trading Conditions
  • Use of Portmade Customs NV  deferment Account is subject of capital advance fees

FAQs

Q: What is the Pricing / Cost of these services?
A: Pricing is dependent on the service package you choose. Please contact our office to discuss which option is right for you

Q: What can hold up my Customs Clearance?
A: A variety of reasons can hold up a clearance, to name a few but not limited to, would be awaiting mandatory documents, awaiting payment, Customs Holds, Port Authority Holds and Vessel delays

Q: What is an EORI Number and how do I get one?
A: An EORI (Economic Operators Registration & Identification System) Number is a unique reference number issued by Customs to the Importer and is required to import goods from outside the EU. This is a one-time application, more information can be found upon https://financien.belgium.be/nl/douane_accijnzen/ondernemingen/financi%C3%ABn-eori/eori

Q: What is a Deferment Account?
A: A deferment account is an account registered with customs, which allows the customer to make Duty & VAT payments in a secure way. This initiates a smoother, quicker customs clearance, avoiding additional delays.

Q: What if I do not have a Deferment Account?
A:Customer can apply for their own account by contacting the Belgium customs authority directly or contact Damco at MyCustomsBE@Maerks.com to seek approval to use the Portmade Customs NV account. This is subject to a % transactional charge, and credit checks may be required

Q: What is a classification number HS Code?
A: A classification number is a unique 10-digit code that relates to a specific product and determines the amount of Duty payable. The Trade Tariff link can provide help and useful tips to enable the customer to classify their products. https://eservices.minfin.fgov.be/extTariffBrowser/Browser?lang=NL&date=20190514

Q: Why do I need to provide a classification number HS Code?
A: As the importer/Exporter it’s your legal responsibility to ensure classification of your products are correct. However, if you’re unsure please do not hesitate to contact Damco at MyCustomsBE@Maersk.com, who can assist you in an advisory capacity.

Q: How will I know when my shipment has cleared customs?
A: Our team at MyCustomsBE@Maersk.com will email the customer with clearance paperwork as soon as the shipment has been released from customs

Q: Who can I contact regarding my Customs Clearance?
A: Please contact MyCustomsBE@Maersk.com

Q:Who will invoice me for my Customs Clearance?
A: Damco BE will raise your invoice for all your customs clearance activities.

Q: I have a query regarding my Customs Clearance Invoice, who can I contact?
A: 
Please contact MyCustomsBE@Maersk.com

Abbreviations & Explanations

CHB = Customs House Brokerage
VAT = Value Added Tax
HTS = Harmonized Tariff Schedule
EORI = Economic Operators’ Registration and Identification
AEO = Authorized Economic Operator
POA = Power of Attorney
T1 = Transit Document which allows the movement of non-EU commodity between two customs offices (EU)
T2L = Document which proofs the EU status

Container pick up

For transports arranged in Merchant Haulage, empty containers will be provided at the Place of Receipt location as stated on the Bill of Lading.

In exceptional cases and after confirmation by the carrier, empty containers may be supplied at an alternate location against payment of a pick-up fee as per tariff below.

The trigger for the validity period is the first load date at origin (Price Calculation Date).

Valid from 01. July 2019 until 30. September 2019

Location–Depot 20' Dry 40' Dry 40' High 45' High
Athus - T.C.A. 50 EUR 100 EUR 100 EUR n/a
Avelgem–AVCT 0 EUR 0 EUR 0 EUR n/a
Genk – Haven Genk 70 EUR 90 EUR 90 EUR n/a
Meerhout–BCTN 25 EUR 100EUR 100EUR n/a
Rekkem - Delcatrans 0 EUR 0 EUR 0 EUR n/a
Gent – Stukwerkers Havenbedrijf 125 EUR 150 EUR 150 EUR n/a
Wielsbeke – River Terminal 150 EUR 175 EUR 175 EUR n/a
Willebroek–TCT 25 EUR 50EUR 50EUR n/a

Valid from 01 April 2019 until 30 June 2019

Location–Depot 20' Dry 40' Dry 40' High 45' High
Athus - T.C.A. 50 EUR 50 EUR 50 EUR n/a
Avelgem - AVCT 0 EUR 0 EUR 0 EUR n/a
Rekkem - Delcatrans 0 EUR 0 EUR 0 EUR n/a
Genk – Haven 70 EUR 90 EUR 90 EUR n/a
Meerhout - BCTN 25 EUR 50 EUR 50 EUR n/a
Willebroek - TCT 25 EUR 50 EUR 50 EUR n/a

Demurrage

Effective Date: 01/01/2018

Expiry Date: Until further notice

Freetime and charges per container per calendar day (i.e. including week-ends and holidays) after freetime expires. Start date and end date are included in the calculation.

Notes:

  • Shipper’s Own Container is considered as equivalent to corresponding container type
  • 40´ High and 45´ High containers are considered equal to 40´
  • Special equipment/cargo, such as Flat Racks and Open Top equipment, is considered equal to reefer freetime and tariff
  • Shipper’s owned tank with DRY cargo follows freetime & rate of Dry equipment
  • Shipper’s owned tank with IMO cargo follows freetime & rate of IMO
  • For special deals: Please bear in mind that the calculation method of charges for special deals (free-time granted > tariff free-time) is ‘progressive’ and the leadoff rate slap(s) will be reduced by the number of days in excess of tariff free-time.
  • NOR (non-operating reefer) is considered as Dry Container
  • D&D product is split demurrage & detention, where demurrage is an all-inclusive rate (storage, plug-in, equipment rent on quay) 

Visit the surcharge definition glossary

Dry Containers

20’ 40’ & 45’
Day 1 to 7 Free - Day of gate-in full and load on board included
Day 8 to 14 35 EUR 55 EUR
Day 15 to 21 45 EUR 65 EUR
Day 22 to 28 55 EUR  75 EUR 
Day 29 onwards 65 EUR 85 EUR

Reefer Containers 

20’ 40’
Day 1 to 4 Free Day of gate-in full and load on board included
Day 5 to 7 110 EUR 125 EUR
Day 8 onwards 165 EUR 180 EUR

IMO 

20’ 40’ & 45’ 
Day 1 to 5 Free Day of gate-in full and load on board included
Day 6 to 8 85 EUR 95 EUR
Day 9 onwards 120 EUR 130 EUR

For previous demurrage and detention tariff, please click here.

Detention

Effective Date: 01/01/2017

Expiry Date: Until further notice

Freetime and charges per container per calendar day (i.e. including week-ends and holidays) after freetime expires. Start date and end date are included in the calculation.

Notes:

  • 40´ High and 45´ High containers are considered equal to 40´
  • Special equipment/cargo, such as Flat Racks and Open Top equipment, is considered equal to reefer freetime and tariff
  • For special deals: Please bear in mind that the calculation method of charges for special deals (free-time granted > tariff free-time) is ‘progressive’ and the leadoff rate slap(s) will be reduced by the number of days in excess of tariff free-time.
  • NOR (non-operating reefer) is considered as Dry Container
  • D&D product is split demurrage & detention, where demurrage is an all-inclusive rate (storage, plug-in, equipment rent on quay)

Visit the surcharge definition glossary

Dry Containers

20’ 40’ & 45’
Day 1 to 5 Free - Day of gate-out empty and gate-in full included
Day 6 to 12 35 EUR 45 EUR
Day 13 to 19 45 EUR 55 EUR
Day 20 to 26 55 EUR  65 EUR 
Day 27 onwards 65 EUR 75 EUR

Reefer Containers

20’ 40’
Day 1 to 5 Free - Day of gate-out empty and gate-in full included
Day 6 to 12 75 EUR 95 EUR
Day 13 to 19 85 EUR 105 EUR
Day 20 to 26 95 EUR  115 EUR 
Day 27 onwards 105 EUR 125 EUR

For previous demurrage and detention tariff, please click here.

Contact us

If you want to speak to a sales person about a new shipment or if you have a question about your existing shipment, you can email us and we will respond within the next two days. If you have a more immediate question, you can search for help online.