Maersk Spot Booking: The Next Steps

Although we keep you in the loop about urgent and important changes, you can customize your notifications and how frequently you want to receive them. Here’s how:

• Log in to your Maersk account and go to the profile section on the top right.
• Click on ‘Manage Subscriptions’. From here, you can select where you get notified (email or web notifications online) and how often. On the left, you can enter the email address where you want to receive notifications. However, do note that for movement subscriptions, the notification email is per the current log-in identity. Only Transport Plan Changes, B/L, and Arrival Notice notifications allow you to change the email.
• You can also manage notifications for specific events like Gate-in, Load, Discharge, and Gate-out separately.
• \Apart from this, you can choose to get notified about any changes in transportation plan, B/L, or Arrival Notice.

Maersk offers complete visibility into your shipment’s journey. Here’s how you can easily track your shipments:

• Once you’re logged in, you will see the ‘Tracking’ option on the top menu. Simply enter your shipment details and get updates about your Maersk Spot booking.
• Alternatively, you can go to the ‘Export Overview’ tab on the left and select the concerned Bill of lading (B/L) number as per the specified shipment. You’ll land on the shipment details, where you will get a complete overview of that particular booking. You can also make any necessary changes to your booking here.

At Maersk, we offer you the flexibility to submit and change your shipping instructions (SIs) on our digital portal – anywhere, anytime. Here’s how:

Submitting shipping instructions

• Navigate to the ‘Tasks’ tool on the left from the Hub: Here, you can view shipments where Shipping Instructions are due. Click ‘Submit Shipping Instructions’ to launch the SI tool.
• Access shipment details: Go to the ‘Export Overview’ tab and click on the concerned bill of lading (B/L). It will take you to the Shipment Details. Click ‘View All Tasks’ on the page to find the option to submit shipping instructions.
• SI submit portal: Here, you'll find tabs for different parts of your shipping instructions from the header at the top. (If needed, you can split, part, or combine your B/Ls before submitting the final SI.)
• Submitting SIs for all B/Ls created: You can fill out details in four segments: Document, Parties, Payers, and Cargo & VGM.
  • Document: Provide transport document receiver details, document types, release instructions, any required references, and additional information. Specify vessel and location aliases if necessary.
  • Parties: Add or edit parties related to your shipment, including the shipper, consignee, and ‘First Notify’ party. You may customize how the addresses are displayed using the ‘Edit’ tool.
  • Payers: Add or remove payers, assign charges, and choose prepaid or collect charges. Decide whether to display charges on the B/L.
  • Cargo & VGM: Add cargo details, HS codes, descriptions, package weights, and volume, and check seals and references based on regulations.
• Review: Review the entire shipping instructions form along with the changes in different sections. Make edits if needed.
• Send verify copy: After carefully reviewing, save the changes and send the verified copy to additional email IDs if required. You can also save the draft or use print preview to check how the B/L will appear.
• Submit: Click ‘Submit’ once you've completed the amendments and SI form.

Once you submit the SI amendments, our team will perform some validation checks and send the revised B/L to you over email within 6-8 hours.

Amending shipping instructions

To amend your SI, these are the steps:

1. Go to the shipment details of the specific booking.
2. Click the option to ‘Amend Verify Copy’ or ‘Amend Bill of Lading’, depending on the current status.
3. Make necessary changes to any section you want.
4. Review all details again and submit the SI.

For a detailed demo of Maersk’s SI submission and amendment process, refer to this webinar conducted by our team of experts.

With Maersk as your partner, you get integrated logistics solutions and comprehensive supply chain management services – all together, within a click of a button! These value-added services (VAS) help you manage your freight easily, quickly, and seamlessly.

Here are some of the services you can opt for with your Maersk Spot booking:

Freetime Extension

• Maersk allows you to increase your freetime – either during the booking process or up to 10 days before the vessel arrives – with a fixed upfront price and designed to help you avoid high demurrage charges.
• Adding a freetime extension during booking can save up to 80% of detention costs.
• Freetime Extension provides cost predictability and transparency, especially if you anticipate issues like port congestion, delays in trucking, or warehouse problems.

Maersk Value Protect

• It protects your cargo from logistics-related risks, providing an added level of safety in addition to your standard coverage.
• Value Protect offers extended liability protection for terms of carriage with higher coverage limits and additional security, even for refrigerated cargo.
• Benefits include a simple claim procedure, single point of contact, single invoice, no additional surcharge, and price transparency.

VGM Transmission Services and Weighing

• A convenient one-stop shop for accurate and hassle-free Verified Gross Mass (VGM) services, this add-on lets Maersk handle the VGM weighing procedures for your shipment.
• Benefits include time-saving, reduction of errors, quick execution, and cost savings.
• You can add weighing and VGM services during the booking creation process after logging into the Maersk portal.

Premium Quality Containers

• It allows you to book premium quality containers tailored to your specific requirements for shipping and freight, including food-grade certified containers.
• Grade M containers are suitable for transporting food and cube-sensitive products.
• Grade S containers, in addition to grade M features, provide reinforced walls and doors, making them suitable for transporting bulk liquids securely.