Shipping to Senegal

Customs House Brokerage

Core product

Export Customs Clearance Bonded transit movement
Standard Declaration to Customs to gain permission to load the vessel & be exported outside of the EU. Hinterland services for cargo in transit to land locked countries
  • Customs formalities
  • Trucking
  • Customs formalities at port, at the border and potentially at destination

Additional Custom House Brokerage services

  • Our services cover all aspects of customs procedures:
  • Full customs clearance
  • Bonded warehousing
  • Bonded transit movements
  • Commodity classification
  • Intrastat and extrastat
  • Limited fiscal representation
  • Aggregated declarations
  • Classification and validation investigation
  • Regulatory reporting
  • Complex entry preparation
  • Bonded transfers and transshipments

What is required to complete Customs House Brokerage?


Mandatory documents required: 

  • Signed POA
  • Commercial invoice(s)
  • Packing list(s)
  • Exemption documents for exempted projects
  • Import license (COTECNA report)

Additional documents (where applicable) *

  • Copy of the Bill of Lading
  • Licences
  • Health Certificates
  • Phytosanitary Certificates

* originals to be submitted to Maersk where necessary

Signed Power of Attorney (POA):

Signed by the buyer & on Company Letter Headed paper. This grant’s permission for Maersk to complete CHB on behalf of the buyer and provides the required details to enable internal account creation

NINEA Number & PPM Code

The buyer must have a valid Ninea and VAT number and PPM code to hold a solid audit trail ith customs authority and tax office & to be eligible to claim back any potential VAT paid.

Deferment Account Number

A deferment account is an account registered with customs which allows the customer to make Duty & VAT payments in a secure way .  This initiates a smoother, quicker customs clearance, avoiding additional delays . Customer can apply for their own account by contacting the local Senegalese public customs authority directly  or request a  credit agreement protocol with Maersk which is subject to a % transnational charge, and credit checks may be required .

FAQs

Q: What is the Pricing / Cost of these services?
A: Cf. quotation

Q: What can hold up my Customs Clearance?
A: A variety of reasons can hold up a clearance, to name a few but not limited to, would be awaiting mandatory documents, awaiting payment, customs holds, Port Authority holds and vessel delays.

Q: What is a Deferment Account? 
A: A deferment account is an account registered with customs, which allows the customer to make Duty & VAT payments in a secure way. This initiates a smoother, quicker customs clearance, avoiding additional delays.

Q: Can Maersk use its deferment account to pay for customs clearance and re-invoice it after to us?
A: Yes, but subject to client financial stability and capability to pay in time.

Q: Is Maersk a certified Customs house broker?
A: Yes

Q: What is the lead time for customs clearance?
A: 4 to 5 days subject to documents reception at least 10 days before vessel arrival.

Q: What are the needed documents for customs clearance?

A: 

  • Commercial Invoice
  • Packing list
  • Bill of lading
  • Power of attorney

Q: Who will be my point of contact at Maersk?
A: Every customer has a dedicated agent as focal point of contact to handle his files, that person will be permanently in touch with him regarding the processing of his clearance but also for his overall operation.

Q: What is the deadline for payment of Maersk invoices?
A: Cash for certain clients and on 15 to 30 days credit for some others regarding different criteria.

Abbreviations & Explanations

CHB = Customs House Brokerage
VAT = Value Added Tax
EORI = Economic Operators’ Registration and Identification
HTS = Harmonized Tariff Schedule
AEO = Authorized Economic Operator
POA = Power of Attorney
T1 = Transit Document which allows the movement of non-EU commodity between two customs offices (EU)
T2L = Document which proofs the EU status

Demurrage and Detention

Demurrage valid as from 01 July 2018

Freetime

Dry cargo 10 days Same Date
Reefer cargo 3 days Same Date

Charges per calendar day after free-time


Day Amount (XOF)
20' dry 0 > 10 days XOF 15800/day
40' dry
0 > 10 days XOF 31500/day



20'Opentop > 10 days XOF 65600/day
40'Opentop > 10 days XOF 132200/day
     
20' flat  > 10 days XOF 65600/day
40'Flat > 11 days XOF 132200/day
 
 
20' reefer > 4 days  XOF 65600/day 
40' reefer > 4 days  XOF 132200/day 

Detention

Freetime

All equipment/cargo types Truck 2 calendar daysl

Charges per calendar day after free-time


Day
Amount (XOF)
20' dry
> 2
XOF 29659
40' dry
> 2
XOF 29659
20' reefer
> 2
XOF 29659
40' reefer
> 2
XOF 29659

Procedures

Import Order Handling

Import cargo is released on presentation of original bills of lading, duly signed container guarantee forms and payment of local charges.

To process release of import cargo: Invoices for our local charges are issued to the consignee.  Invoices are available same date as vessel arrival at Dakar port.

Payment for the invoice can be made by banker’s cheque or by cash in Maersk Senegal agency.  The bank deposit must be made in the name of the company making the deposit. Proof of payment, the invoices duly stamped by the Cashier, are presented at our Imports customer service counter along with the original bill of lading and other documentation required.

Since security of your cargo is of utmost importance, our Imports staff performs a routine check of the documentation’s authenticity as well as your authorized signatures and stamps.  We may from time to time request from you a list of your authorized signatories and company stamps to keep our records up to date. Delivery orders will be issued upon submission of the required documentation and payment proof.

Container Deposit Refunds

We charge a container deposit on all merchant haulage import cargo discharged into Dakar port.  This is a refundable charge upon the empty return of our containers.  The documentation required in order to process the refund is as follows:

  • A cover letter requesting the refund, outlining the amounts and bill of lading against which the deposit was made
  • A copy of the container interchange report (EIR) issued by the empty container depot
  • Original receipt(s) given when the deposit was paid and
  • A copy of the container guarantee form

Upon receipt of these documents, our Freight Cashier Department will process the refund within 10 days. 

Note: Container deposits are not charged for shipper’s owned containers.

Restrictions

Import Order Handling

Import cargo is released on presentation of original bills of lading, duly signed container guarantee forms and payment of local charges.

To process release of import cargo: Invoices for our local charges are issued to the consignee.  Invoices are available same date as vessel arrival at Dakar port.

Payment for the invoice can be made by banker’s cheque or by cash in Maersk Senegal agency.  The bank deposit must be made in the name of the company making the deposit. Proof of payment, the invoices duly stamped by the Cashier, are presented at our Imports customer service counter along with the original bill of lading and other documentation required.

Since security of your cargo is of utmost importance, our Imports staff performs a routine check of the documentation’s authenticity as well as your authorized signatures and stamps.  We may from time to time request from you a list of your authorized signatories and company stamps to keep our records up to date. Delivery orders will be issued upon submission of the required documentation and payment proof.

Container Deposit Refunds

We charge a container deposit on all merchant haulage import cargo discharged into Dakar port.  This is a refundable charge upon the empty return of our containers.  The documentation required in order to process the refund is as follows:

  • A cover letter requesting the refund, outlining the amounts and bill of lading against which the deposit was made
  • A copy of the container interchange report (EIR) issued by the empty container depot
  • Original receipt(s) given when the deposit was paid and
  • A copy of the container guarantee form

Upon receipt of these documents, our Freight Cashier Department will process the refund within 10 days. 

Note: Container deposits are not charged for shipper’s owned containers.

Contact us

If you want to speak to a sales person about a new shipment or if you have a question about your existing shipment, you can email us and we will respond within the next two days. If you have a more immediate question, you can search for help online.