Shipping to Poland

Get up-to-date local information about export procedures and restrictions, demurrage and detention, container drop-offs and more.

Customs House Brokerage

Core product

Export Customs Clearance Transit Documents
Standard Declaration to Customs to gain permission to load the vessel & be exported outside of the EU. A transit document allows the free movement of containers through European territories, suspending the payment of Duty and VAT until the destination.
  • PEX – A / EU – A documents
  • Certificates of origin / EUR.1 *
  • T2L (EU origin) issuing + clearance
  • T1
* Only with customs clearance

Additional Custom House Brokerage services

  • Customs Quick Health Scan – A high level risk & control assessment of the customers business highlighting potential gaps and providing support and solutions where required.
  • Peak Volume Management Programme – Assistance with daily Customs House Brokerage activities when the customer needs it most.
  • Origin and Free Trade Agreements – Awareness & guidance on FTA’s & preferential origins.
  • Classification Management – An overview of current Classification Databases or a Full End-to-end Reclassification Programme from our trained specialists.

* Costs will vary depending on the type of business, size & requirement – please refer enquiries to Damco.

What is required to complete Customs House Brokerage?


Signed Power of Attorney (POA)

Signed by the buyer & on Company Letter Headed paper. This grant’s permission for Damco to complete CHB on behalf of the buyer and provides the required details to enable internal account creation.

Mandatory documents required:

  • Signed POA
  • Commercial invoice(s)
  • Packing list(s)
  • Classification Number / HS code

EORI Number

The buyer must have a valid EORI and VAT number to hold a solid audit trail with customs authority and tax office & to be eligible to claim back any potential VAT paid.

Additional documents (where applicable) *

  • Copy of the Bill of Lading
  • Licences
  • Health Certificates
  • Preference Certificates

* Originals to be submitted to Damco where necessary

FAQs

Q: What is the Pricing / Cost of these services?
A: Please refer to the pricing schedule presented to you.

Q: What can hold up my Customs Clearance?
A: A variety of reasons can hold up a clearance, to name a few but not limited to, would be awaiting mandatory documents, awaiting payment, customs holds, Port Authority holds and vessel delays.

Q: What is an EORI Number and how do I get one?
A: An EORI (Economic Operators Registration & Identification System) Number is a unique reference number issued by Customs to Trader and is required to import or export goods. This is a one-time application, more information can be found on https://puesc.gov.pl. You can check if EORI no is valid on: http://ec.europa.eu/taxation_customs/dds2/eos/eos_home.jsp?Lang=pl

Q: What is a classification number HS Code?
A: A classification number is a unique 10-digit code that relates to a specific product and determines the amount of Duty payable. The Trade Tariff link can provide help and useful tips to enable the customer to classify their products. https://ext-isztar4.mf.gov.pl/taryfa_celna/

Q: Why do I need to provide a classification number HS Code?
A: It is the Importers/Exporters legal responsibility to ensure the classification of their products are correct. However, if they are unsure please advise to contact Damco, who can assist in an advisory capacity only.

Q: How will I know when my shipment has cleared customs?
A: Our team at MyCustomsPL@Damco.com will email the customer with clearance paperwork as soon as the shipment has been released from customs and is free to leave the port.

Q: Who can I contact regarding my Customs Clearance?
A: Please contact MyCustomsPL@Damco.com

Q: Who will invoice me for my Customs Clearance?
A: Damco will raise an invoice for all Customs and Port entry related costs.

Q: I have a query regarding my Customs Clearance Invoice, who can I contact?
A: For Damco invoice, please contact MyCustomsPL@Damco.com 

Abbreviations & Explanations

CHB = Customs House Brokerage
VAT = Value Added Tax
EORI = Economic Operators’ Registration and Identification
HTS = Harmonized Tariff Schedule
AEO = Authorized Economic Operator
POA = Power of Attorney
T1 = Transit Document which allows the movement of non-EU commodity between two customs offices (EU)
T2L = Document which proofs the EU status

Intermodal surcharges and pick-up

For Intermodal Surcharges and Pick-up rates click here: Inland Magazine

Deadlines

Deadlines for AE10 vessels departed from DCT Gdańsk: Cargo cut-off VGM cut-off Shipping instructions cut-off IMO cut-off for final DGD Container matching deadline
Friday 06:00 Thursday 18:00 Friday 06:00 Wednesday12:00 Thursday 08:00

Local Charges

Charge Charge type Amount
Change of destination fee (COD) per container USD 300
Change of destination fee – Administrative Cost (CAD) – effective as of 15thJanuary 2018. Applies if T/S port remains the same, amendment related to the final port of discharge. Must be requested 96hrs before the arrival to the T/S port per b/l USD 300
Change of destination fee – Extra Restows (CED) – effective as of 15thJanuary 2018. Acceptance of the extra costs associated is must. per container USD 300+ extra costs associated
Booking cancellation fee/amendment/reduction fee* per container USD 50
Renomination fee* per container EUR 30
*charge is applied to container, which is already gated in at terminal DCT Gdansk, and is rebooked to next vessel and/or new discharge port, due to customer request / action
Documentation Fee (ODF) – valid from 1stJanuary 2018 (PCD) perB/L EUR35
Documentation Fee (ODF) – valid before 1stJanuary 2018 (PCD) perB/L EUR30
Origin Ceritificate Charge per certificate EUR 55
VGM discrepancy fee (GWM) EUR 30 per container, applicable when cargo booked weight + container’s tara declared during GATE-IN DCT Gdańsk differs from final VGM by more than 1000kgs percontainer per correction EUR30

Demurrage and Detention

Export Demurrage free time

Ports of Gdańsk and Szczecin in Poland
Dry cargo 9 calendar days (day of gate in included)
Reefer cargo 7 calendar days (day of gate in included)

Note: IMO cargo follows the free days of dry containers

Export Detention free time
All cargo types 5 calendar days (day of gate in included)

Export Demurrage and Detention charges after Free Time

Ports of Gdańsk and Szczecin in Poland
Special equipment follows the charges of dry containers.
Equipment size DRY REEFER DRY - IMO
20' EUR 13.00 (days 1-7) EUR 53.00 (days 1-7) EUR 13.00 (days 1-7)
EUR 23.00 (day 8 - onwards) EUR 83.00 (day 8 - onwards) EUR 23.00 (day 8 - onwards)
40' EUR 13.00 (days 1-7) EUR 53.00 (days 1-7) EUR 13.00 (days 1-7)
EUR 23.00 (days 8 onwards) EUR 83.00(day 8 - onwards) EUR 23.00 (days 8 onwards)
45' EUR 13.00 (days 1-7) EUR 13.00 (days 1-7)
EUR 23.00 (days 8 onwards) EUR 23.00 (days 8 onwards)

Email your local office

If you want to speak to a sales person about a new shipment or if you have a question about your existing shipment, you can email us and we will respond within the next two days. If you have a more immediate question, you can search for help online.