Privacy Statement

1. General information

A.P. Møller – Mærsk A/S and the Maersk Group, and where applicable joint ventures and associated companies of the Group (‘APMM’), recognise and respect the privacy of our applicants, current employees and former employees. This Privacy Statement concerns personal data submitted by you during your online or paper application process, personal data collected by APMM as part of the recruitment process, personal data collected by APMM as part of a previous employment process and personal data submitted in the Candidate Pool. By clicking “Yes, I have read the Privacy Statement and I accept it”, you consent to APMM using, storing and otherwise processing your personal data (including any sensitive personal data) in accordance with the description below.

2. Collection of personal data

To apply for a position online within APMM you have to register a profile on our website using a username and a password of your own choice. Your username and password will be required to gain access to your profile. You can also register a profile without applying for a specific position or without releasing your profile in the Candidate Pool.

When applying for a position within APMM, you will be requested to submit personal information to your profile, such as your name, e-mail address, mobile phone number, your primary language and an attachment of your resume/CV. You may also be requested to provide additional information, such as your address, cover letter, relevant education and any other relevant information required for APMM to evaluate your application. You may be requested to respond to various assessment tests, including assessment tests on logical reasoning and personality profiling. You will be informed prior to any collection of your personal data, including in case of references being collected during the recruitment process if required according to applicable local law. Furthermore, we will obtain consent for collecting references if required according to applicable local law.

If you are already employed within APMM, personal data collected by APMM as part of this employment process, including but not limited to information on your internal job history, appraisals, assessment and profiling results, education and courses will automatically accompany your application when you apply for a new position internally. If you have previously been employed within APMM, you explicitly consent to your employee data being stored in accordance with the internal policies and applicable local law from this employment, including but not limited to information on your internal job history, reason for termination, appraisals, assessment and profiling results, education and courses.

If you are applying for a position where health certification is required by law or internal policy, for example in all positions offshore, you may also be required to participate in a health examination in compliance with applicable local law.

If you are applying for a position where a criminal history record, credit report or visa/work permit etc. is required by law or internal policy, you may be required to provide these as well, in compliance with local law.

If your application is successful, the job offer may be conditional on pre-employment checks being carried out to APMM’s satisfaction.

APMM is collecting information that makes it possible for us to assess your candidacy for our available positions. APMM is an equal opportunity employer (in accordance with applicable federal, state and local law) and makes all employment-related decisions entirely on merit and qualifications. Consequently, you should only include information relevant for the review of your application, and disregard information such as your race or ethnic origin, your political or philosophical orientation, your religious beliefs, your union memberships or your sexual orientation. If you are applying for a position in the US you will be asked to provide certain specific demographic information in a separate questionnaire due to APMM’s obligation to collect information for equal opportunity compliance purposes. The assessment of your application will not be affected in any way should you choose not to provide the listed information.

If you are below the local legal age applicable (18 years in Denmark) please make sure to consult your parents/legal guardian before applying for a position with APMM. Please also be informed that APMM requires your parents’/legal guardian’s consent before an employment relationship may be established.

3. Purpose of using your personal data

APMM processes the personal data submitted by you or collected from other parties for the purpose of assessing your candidacy for our available positions, as well as for HR and personnel administration purposes, evaluating the use of our websites for statistical purposes and for compliance with any laws to which APMM is subject.

4. How we use your personal data

By accepting this Privacy Statement you explicitly consent to and authorise HR professionals in the HR department responsible for the recruitment process, as well as hiring managers involved in the recruitment, to gain access to any and all of the personal data included in your application. If you are already employed with APMM you also explicitly consent to personal data collected by APMM as part of this employment process, including but not limited to information on your internal job history, appraisals, assessment and profiling results, education and courses, being disclosed and made available to the HR department responsible for the recruitment process, as well as the hiring managers involved. Your current manager will not be informed at this stage. However, we may at a later stage wish to collect references, including from your current manager. See the procedure described in Section 2 of this Privacy Statement.

If you have previously been employed within APMM, you explicitly consent to your employee data being stored in accordance with the internal policies and applicable local legislation from this employment, including but not limited to information on your internal job history, reason for termination, appraisals, assessment and profiling results, education and courses, which will automatically accompany your application when you apply for a new position within APMM, and thus subsequently be processed by APMM during this recruitment process.

Part of the support to our HR departments has been offshored to service centres outside the EU, currently in India, the Philippines, China, the US, Costa Rica, Brazil, Poland, the United Arab Emirates, Malaysia and Japan, and authorised HR and IT employees based in these service centres will also have access to the personal data submitted by you or collected by APMM with your consent. For the purpose of administering our online recruitment site, suppliers of this system located globally may also gain access to your personal data. The same applies for other suppliers located globally that APMM contractually assigns to process personal data on our behalf, including but not limited to external third parties performing various assessment tests during the recruitment process. However, any such suppliers providing services on behalf of APMM have to meet high data security standards to protect your personal data (including any sensitive data).

The personal data submitted by you or collected by APMM during the recruitment process may also be shared with any third party, courts, government body, regulator, law enforcement office or any other applicable authority, if mandated due to legal or regulatory requirements.

You understand and accept that the personal data you are submitting in connection with an application and other submitted personal information including potential assessment tests results, interview conclusions, etc. may be disclosed to HR professionals in the HR department responsible for the recruitment process of another APMM company, including in another country, if at a later stage (see below) you decide to apply for a position at this APMM company.

5. Candidate Pool

The Candidate Pool is a shared pool for candidates to release their profile and share their data in the database for future job opportunities in APMM. If you decide to release your profile in the Candidate Pool, you explicitly consent to personal data submitted by you during your online or paper application process, personal data collected by APMM as part of the recruitment process and personal data collected by APMM as part of a previous employment process, including but not limited to potential assessment tests results, interview conclusions and an overview of previous applications (and whether they are in process, rejected, etc.) being made available and disclosed to authorised APMM HR professionals around the world, including in territories other than your preferred employment location. An updated list of the APMM companies worldwide is published on a yearly basis together with the annual report. The company overview can be found here.
The authorised HR professionals may access your profile when recruiting for a specific position, for statistical, operational or other legitimate business purposes, etc.

You may at any time unrelease your profile from our Candidate Pool by logging on to your profile and unchecking the relevant box. Likewise you can check, change and update your personal data at any time by logging on to your profile and clicking “My Profile”.

6. Transfer of personal data

APMM is a global conglomerate and personal data submitted or collected during the recruitment process, personal data collected during a previous employment process and personal data submitted and released in the Candidate Pool may be transferred to our various divisions, joint ventures and affiliated companies around the world, located inside or outside the European Economic Area (EEA) for the purposes described in Section 3. An updated list of the APMM companies worldwide is published on a yearly basis together with the annual report. The company overview can be found here. Furthermore, your personal data may be transferred to external data processors located inside or outside the EEA for the purposes described in Section 3, including but not limited to suppliers of the online recruitment site and external third parties performing various assessment tests. By accepting this Privacy Statement you give your explicit consent to the transfers described in this Section 6. The level of protection afforded by the laws of the different countries may vary. However, APMM will make all reasonable efforts to ensure that processing of your personal data by APMM (or its agents) outside the EEA will be carried out in a way which provides equivalent protection to the standards applied by APMM within the EEA and that external data processors meet high data security standards to protect your personal data.

7. Storage, deletion and deregistration

The personal data submitted by you as part of your application process and other collected and submitted personal information as part of such application process, including potential assessment tests results, interview conclusions, etc., will be stored on a server in Denmark. The storage period is 6 months for data submitted and collected in accordance with your applications, unless local legal requirements set out a longer or shorter mandatory storage period, and commences as of the time of the rejection of your application. If you choose to withdraw your application during the application process, the storage period is 6 months, unless local legal requirements set out a longer or shorter mandatory storage period, and commences as of the time you withdraw your application. APMM stores your personal data to simplify the application process in the event you should choose to apply for another job at APMM during this period. You give your explicit consent to APMM storing your personal data in accordance with this Section 7.

If you are an external candidate who has not applied for a position within APMM but has registered a profile, you will receive an email every 6 months from your last log-in inviting you to update your profile. If you do not update your profile within 1 month of receiving such email, your profile will be deregistered and your data will be deleted irrevocably. If you have released your profile in our Candidate Pool this will also be deregistered and your data herein will also be deleted irrevocably.

If you are an external candidate who has applied for a position within APMM, you will receive an email 6 months after the last rejection or 6 months after the time you last withdrew an application (the later of the two dates), and from here on every 6 months from your last log-in, inviting you to update your profile. If you do not update your profile within 1 month of receiving such email, your profile including your application(s) will be deregistered and your data will be deleted irrevocably. If you have released your profile in our Candidate Pool this will also be deregistered and your data herein will also be deleted irrevocably.

If you are hired by APMM, your personal data submitted and all personal data collected through the recruitment process will be stored and processed throughout your employment along with personal data collected throughout the employment process. The personal data will be deleted after the end of your employment in accordance with the internal policies in this respect and applicable local legislation.

8. Cookies

APMM may use information storage (commonly known as cookies) to allow you to more easily use our site and to enhance performance. The information contained in the cookies will only be accessible to the APMM IT administration. Most browsers are initially set to accept cookies. If you wish, you may instruct your internet browser to prevent cookies from being used and to delete existing cookies.

9. Security

APMM takes all appropriate organisational and technical security measures to protect your personal data and has thus implemented necessary security measures in order to safeguard your data. Any personal data submitted will be treated as strictly confidential and will only be processed for the purposes for which they are collected.

The transmission of your personal data online will be secured using digitally signed certificates, ensuring safe data communication.

10. Data Controller

The legal entity responsible for the collection and processing of your personal data is the company to which you are applying. An updated list of the APMM companies worldwide is published on a yearly basis together with the annual report. The company overview can be found here.

A.P. Møller - Mærsk A/S, Esplanaden 50, DK-1098 Copenhagen K, Denmark, is the legal entity responsible for the collection and processing of your personal data which is not submitted and collected in accordance with an application, i.e. if you release your profile in our Candidate Pool without applying for a position or if your register a profile without applying for a position. However, if you choose to release your profile in our Candidate Pool, your personal data will be disclosed to other APMM companies as described in Section 5 and these APMM companies will then process your personal data on their own behalf as described in Section 5.

11. Your rights – access, objection and rectification

You have the right to gain access to the data processed about you, however with certain legal limitations. You also have the right to object to the processing of your personal data and to rectify the data processed if relevant.

Furthermore, if you wish to exercise your right to access your personal data, to object to it being processed or to rectify processed data, please send a letter to A.P. Møller - Mærsk A/S, Esplanaden 50, DK-1263 Copenhagen K, Denmark, Att.: CSC HR Operations.

12. Modifications to the Privacy Statement

We reserve the right, at our sole discretion, to change, modify, add or remove portions from this Privacy Statement at any time. If any substantial changes are made, postings of the changes will be made on this page, or if deemed necessary, notified to you directly.

As the privacy of our applicants and our employees is of utmost importance to APMM, this Privacy Statement will be updated on an ongoing basis to make sure that we comply with legal requirements.

If you have any questions about this Privacy Statement or other questions regarding protection of your personal data please contact DataPrivacy@maersk.com or send a letter to A.P. Møller - Mærsk A/S, Esplanaden 50, DK-1263 Copenhagen K, Denmark, Att.: Data Privacy.

This Privacy Statement was last updated on 15 July 2016.